Rating of Donetsk 2014:

33.8%

Publicity Index

43.1%

City Mayor publicity

30.7%

Executive bodies publicity

29.1%

Publicity of council deputies

Summary:

In Publicity Index measuring, only legal forms of city council activities were taken into consideration, while some local officials illegal activity acts that might demonstrate their publicity were not measured.

External aggression of the Russian Federation and the activity of terrorist organizations in Donetsk discarded previous achievements of local community in securing principles of good governance. While in 2013 Donetsk city council held the 4th position in the All-Ukrainian Publicity Index of Local Self-Governance (11 regional centers were measured at that time), in 2014, Donetsk city council holds the last position in the rating out of all regional centers. Performance of Donetsk local self-government bodies and officials has the index of 34% (out of the maximum 100) and is classified as non-public in 2014. In 2013, it had the index of 55% and qualified as low publicity level.

In the pre-conflict period, the publicity of Donetsk city council was characterized by the low level but local self-government bodies showed the ability to implement positive practices some of which had no comparable counterparts with other regional centers city councils. Degradation of local mechanisms of good governance means the need to develop plan of action in this area to be implemented by the state and local self-government bodies as soon as constitutional order is regained in Donetsk.

Upon the calculation results for all parameters it was established that the total publicity level of Donetsk city council was only 34% in 2014. Donetsk was recognized as a city with non-public city council performance. Rapid regress of Donetsk city council as to securing good governance principles can be explained by destabilizing military and political factors that have been aggravating in the city since March 2014 and culminated into the form of direct warfare. At the same time, lack of legal regulation for the operation of local self-government bodies under conditions of de facto occupation led to some non-standard and ambiguous situations.

From the legal point of view, performance of Donetsk city council did interrupt, despite the fact that they are located on the territory of the city under control of terrorist organizations and Russian armed groups. Thus, in October 2014 only, Donetsk City Mayor Oleksandr Lukyanchenko signed 30 implementing orders on various aspects of city life (also social and property related) that had been duly made public at the official city council website. At the same time, Oleksandr Lukyanchenkoo has stayed out of the city since July 2014 due to threats from the militants. Since July until October 2014, the actual administration of the city was run by the first deputy mayor of Donetsk Kostyantyn Savinov who had been appointed under extraordinary conditions. The City Mayor, though, joined the executive committee meetings through skype-conferences.

In the beginning of October, an illegal paramilitary group DNR announced the ‘appointment’ of a city council deputy from the Party of Regions faction Ihor Martynov to the position of the ‘head of Donetsk city administration’, while the legitimate first deputy mayor Mr Savinov announced his resignation. Therefore, until the beginning of October 2014, performance of Donetsk city council was legal and uninterrupted in nature, despite some contacts of officials with leaders of illegal groups[1].

Military and political situation in Donetsk mostly affected practical activities of the city council deputies. It means majority of the deputy corps literally seized any activities back in June 2014, after the last city council session. The Secretary of Donetsk city council Serhiy Bohachyov had removed himself from the position to fulfill his duties even before the moment terrorist organizations declared their own ‘city administration head’. According to the Publicity Index, the deputies only reached 29 % of the maximum standard. It refers Donetsk to the group of cities with non-public performance of the deputy corps.

Along with it, Donetsk city council still provides for publicizing draft resolutions of the council[2] planned to be adopted. Bios of deputies, provisions of permanent commissions, and the regulations for the council activities are freely accessible. The forms of citizen participation in local decision making are regulated on the normative level, etc. as compared to other executive bodies of the city councils of other regional centers, Donetsk is an outsider (31% of the set standards). The city council executive bodies for the large part did not adhere to legal requirements as to reporting, or execution of regulatory policy, or implementation of the land auction mechanism, etc. Instead, under instable security conditions, any opportunity for citizens to interact with the Center for Rendering Administrative Services and to submit requests for public information was literally offset. It shall be noted that executive bodies of Donetsk city council complied with the legal requirements to make their resolutions or their drafts public.

The publicity of the City Mayor Oleksandr Lukyanchenko was on the level of 43% of the established standard. It classifies Donetsk as a city with low publicity level of City Mayors. This parameter developed mostly due to making public strategic documents of local community that are within the political and administrative competence of the City Mayor, the adherence to Law of Ukraine ‘On Access to Public Information’ as to Mayor’s resolutions, and also making public some other information (such as details about City Mayor assistants).

At the same time, the publicity rating of the City Mayor Oleksandr Lukyanchenko dropped significantly due to his objective inability to be personally active on the level of local community, interaction with the media, NGOs or voters. To compare with 2013, Donetsk City Mayor publicity reached 68% of the established standard and qualified as satisfactory.

[1] City council officials had constantly contacted with central authorities such as Prime Minister of Ukraine who had had regular meetings with Oleksandr Lukyanchenko. Operation of the city council on a legal basis under the conditions of de facto control over the city territory by the militants meant there had been some political arrangements reached in a multi-lateral format.

[2] Such documents were made public even in October 2014, pursuant to the Law of Ukraine ‘On Access to Public Information’.

Transparency?

CITY MAYOR48%

Information on the On City Mayor and His Activities?41%

The official website of Donetsk city council and Donetsk city mayor have biographical data on the city mayor Oleksandr Lukyanchenko (date of birth, educational background, work experience, family status, a photo). At the same time, the autobiography format (creative narration style from the first person) makes it more complicated to identify facts of biography, while information on any criminal record is not available at all. Also, data on political party affiliation and public activities is published in another section of the website. It disfavors the perception of biographical data of the city mayor.

Unlike in 2012, the declaration on property, income, expenditures, and financial liabilities of Donetsk city mayor Oleksandr Lukyanchenko for 2013 is not available on the council website. With account for security levels in the city, local community members did not have any chances to learn about any relevant information via sending a request for public information.

The official website of Donetsk city council only has partial information on location, mailing address, telephone numbers, and an email of the city mayor Oleksandr Lukyanchenko. The ‘Contacts’ section only mentions a telephone and a fax of the city mayor. The council website has an address of the city council but the contact details of the city mayor himself do not include any address specifications.

The official website of Donetsk city council and the notice board had up-to-date information on the schedule hours for the mayor Oleksandr Lukyanchenko to receive citizens, as well as the application procedure. At the same time, Donetsk city council does not provide for any separate procedures for the mayor to meet initiative groups of citizens and/or other interest groups.

To respond to the previous year’s recommendations of the Index, the council website added a page describing authorities of the city mayor. However, it is not informative enough since it only gives links to some articles of the law on local self-governance.

The structure of Donetsk city council includes a unit in charge of covering city mayor’s activities. The functions of the Public Relations Department include establishing cooperation of Donetsk city council with mass media, support of the official website of the city council and the mayor. In September and October 2014, the Department de facto stopped operating.

In a pre-conflict period, information on the activities of the city mayor Oleksandr Lukyanchenko was regularly and immediately (on almost a daily basis) published on the council website. The city mayor used to be proactive to communicate with media persons during the briefings, press-conferences, live broadcasts, formal and informal meetings with reporters. Usually, the city mayor used to hold a press conference once a week but after threats from the DNR the mayor left the city. The last event Oleksandr Lukyanchenko held for reporters was in July 2014. During the acute phase of military confrontation, information policy of the city council mostly went down to covering events on providing aid to citizens.

Conclusions:

In a pre-conflict period, Donetsk citizens were informed on current activities of the city mayor on a high level. City mayor Oleksandr Lukyanchenko was personally active in holding regular events for mass media. He would systematically attend highly important events in the life of local community. The council executive bodies also proved to be efficient enough in their work. Their functions include raising the community’s awareness on the activities of the city mayor. At the same time, the council official website does not contain any easy-to read information on powers of Oleksandr Lukyanchenko. After escalation of the situation in the city, the city mayor lost any actual opportunities to be personally active in the life of local community. The latter facts affected transparency parameters of his activity.

Information On the City Mayor Units and HR Policy?50%

The official website of Donetsk city council and Donetsk city mayor has information on assistants and advisors of the city mayor (full-staff – executive support services, and part-time ones) which is the result of accounting for the last year Index recommendations. At the same time, the website contains summarized contact details only for key executives of the city council and the bodies within the council administration. On the contrary, the website does not provide for any options to learn about contact details of all other officials who are there to directly implement resolutions by the city mayor and the city council.

The website of Donetsk city council and Donetsk city mayor had information on procedures and terms for participating in the competition for vacancies. At the same time, the website of Donetsk city council and Donetsk city mayor do not offer any resolutions by the city mayor on appointments for managerial positions or holding vacancies. Moreover, the city council does not offer minutes of meetings of competition commissions on the results of competitions for vacancies. Donetsk city council classified minutes of competition commissions on the results of competitions for vacancies as ‘For official use only’.

Conclusions:

The status of providing access of citizens to information on services of the city mayor Oleksandr Lukyanchenko and his HR policy is largely deficient. The official website of Donetsk city council and Donetsk city mayor offers limited list of contacts of the council officials. Moreover, in fact, links to the acting laws restrict access to information about results of competitions for vacancies.

Basic Strategic (Conceptual) Documents of Municipality?31%

The official website of Donetsk city council and Donetsk city mayor has a ‘Programmes’ section which hosts key documents on long-term development of the city.

The official website has published a Development Strategy of Donetsk until 2020. It includes the description of the goal, tasks and directions of strategic development of the city[1]. It must be noted that the Development Strategy of Donetsk was published on the council and city mayor website in full scope only in 2014 (to respond to recommendations of the Index for 2014). However, the website does not offer an option to get acquainted with the full version of the Master plan of Donetsk for the period until 2031[2]. Pursuant to the resolution by Donetsk city mayor #760 of September, 23, 2011 ‘On Providing Conditions for Access to Public Information’, materials of the Master plan of Donetsk are classified as official use only information, except for the generally accessible version[3]. Such an approach of the city council to publicizing materials of the Master plan of the city is questionable enough and has already been negatively assessed by requesters of public information.

The ‘Budget’ section on official website of Donetsk city council and Donetsk city mayor offers major parameters of the city budget. However, the published version of the budget does not account for all relevant changes. Access to resolutions on budget amendments on the website can only be possible through the use of database of regulatory acts of the city council which makes it more complicated for information requesters to learn more about the budget policy.

On February, 28, 2014, Donetsk city council adopted a decision ‘On the Programme of Economic and Social Development of the City of Donetsk for 2014 and Major Trends for Development for 2015 and 2016’. The search for the document in the database of regulatory acts failed. The ‘Programmes’ section of the website does not have the document publicized, either.

Donetsk city council did not implement a quality management system (ISO) and did not receive a certificate to confirm compliance with the ISO standards 9001:2001.

Conclusions:

Access to information on strategic documents of Donetsk city council is even more complicated due to disadvantages in structuring the data published on the website. Most strategic decisions can be accessed with the help of search engines which requires from a user to know more about the acceptable words and phrases adaptable for document find. The problem becomes even more aggravated in the sense of providing complete information on budget processes as the respective resolutions are available only within the search database of regulatory acts. Instead, the main page of official webpage does not have any summarized up-to-date version of the city budget, the compliance status of budget parameters, etc. It is a major disadvantage in raising local community members’ awareness on trends and prospects of the development of the city.

[1]http://www.lukyanchenko.dn.ua/public_echo.php?id=341

[2]http://mer.dn.ua/public_echo.php?id=1473

[3]http://lukyanchenko.dn.ua/news_echo.php?id=6985

Regulatory Documents of Municipality?93%

The official website of Donetsk city council and Donetsk city mayor have published a Statute of Local Community of the City of Donetsk[1]. The document used to be published in the printed paper form.

All resolutions of Donetsk city mayor are published on the council official website in a timely manner. The website has an option of document search by different criteria such as date, document title, words from the text, etc.

The city mayor adopted and published a resolution to implement the Law of Ukraine ‘On Access to Public Information’ – ‘On Providing Conditions for Access to Public Information’ (in Donetsk city council legislation issues on access to public information refer to functions of all departments, there is no single allocated department thereon).

Conclusions:

Upon the whole, regulatory documents of Donetsk city council are published within the terms provided by the Law of Ukraine ‘On Access to Public Information’. The city mayor and the council provided due level of access to public information having implemented a number of regulatory and practical organizational steps. At the same time, escalation of situation in the city did not result in sharp deterioration of standards of publicizing resolutions of the city mayor and the city council[2].

[1]http://www.lukyanchenko.donetsk.ua/public_echo.php?id_public=12872

[2] Please, note that on October, 13, 2014, after the measurement results were published, the official website of the council stopped functioning due to interference of representatives of illegal paramilitary groups.

EXECUTIVE BODIES57%

Information on Executive Bodies and Their Heads?25%

Information on location, telephone numbers, emails and office hours of executive bodies of Donetsk city council is fully available which proves the previous year Index recommendations to have been implemented.

The website of Donetsk city council and Donetsk city mayor only contains partial information on the structure and personnel composition of executive bodies. To be more specific, the website does not host photographs and biographical data of heads of departments and units of the city council executive bodies.

Biographical data (date of birth, educational background, work experience, family status, criminal record) of Donetsk deputy mayors are not available on the city council website. Instead, the website has information on the receiving schedule and the application procedure (online application, via telephone, in person) for all heads of executive bodies. However, the most adequate format is available only for deputy mayors receiving schedules.

The website does not have any information on declarations of property, income, and expenditures of deputy mayors. It can be assumed that this requirement failed to be met due to the events in the city.

The council website has information on powers and functions of all executive bodies (departments and boards). However, it is provided not in a convenient way as it is an administrator of public information who makes the information public.

The council website does not have any summarized information on companies, institutions and organizations within the administration of the city council. It also refers to municipal companies and institutions, and also social sphere establishments of the city. The respective information is posted on the website in quite a chaotic and unsystematic order which makes it impossible to learn more about their lists, contact details and the managerial staff.

Conclusions:

Informing about Donetsk city council executive bodies has several disadvantages. The main problem is lack of summarized information about the council executive bodies. There is no consistent and unified approach to publicize the respective data. It poses additional barriers for immediate and easy access of citizens to information on the procedure of executive bodies operation. Information on the activities of deputy mayors is also offered in an undue way.

Information on the City Council Executive Committee?40%

The official website of Donetsk city council only contains partial information on location (meetings place), telephone numbers and emails of executive committee.

The council website has information on personnel composition of the executive committee and its powers. However, the council official website does not have any biographical data of executive committee members (date of birth, educational background, work experience, family status, criminal record, a photo).

The analysis of announcements on the council website showed that informing on the place and time of the executive committee meetings is only occasional in nature. After escalation of the situation in the city, executive committee meetings were still taking place but the interest of city authorities as to covering the meetings in local media has significantly lowered.

Conclusions:

Informing on executive committee of Donetsk city council needs improvement. Among the major problems, there is incompliance with the standards for informing the community on the composition of executive committee, and also lack of biographical data on its members.

Resolutions and Documentation of Executive Bodies?68%

The official website of Donetsk city council publishes all resolutions of executive committee. Draft resolutions of executive committee are timely published on the council official website. Draft agendas of executive committee meetings are published on the website in advance (at least 5 days before the executive committee meeting).

Donetsk city council did not adopt a plan of actions to prepare draft regulatory acts for the next calendar year. At the same time, the draft of the plan was published on the council website. According to the monitoring results, the city council provided for due publicizing not for all regulatory acts but for only part of them.

Annual procurement plan and the amendments thereto have been published on the website in a timely manner. The city council website has information on all services rendered by municipal companies and their cost. Also, the website has information on privileges for different categories of population as to different kinds of services.

The council official website does not have a short-term programme for social and economic development for the city (for 1 year), even though it had been adopted by the council. Also, the website has an incomplete list of special purpose programmes funded from local budget.

The website has a search system which allows an option to do contextual search by key words throughout all information available on the website. Also, there is an option for a separate search in the database of regulatory legal acts[1].

Conclusions:

Publicizing of resolutions and documentation of executive bodies is not complete as a result of destabilizing of the city council work.

[1]It must be noted that information on the website is structured in an unsatisfactory way.

Municipal Property and Land of Municipality?68%

Donetsk city council adopted a resolution to hold land auctions. There is a separate section on the website dedicated to the topic. However, in reality, land auctions in the city are not held due to the complicated situation in the city. In Donetsk, there is a unit of urban development cadastre at the Main Department for urban development and architecture which has functioned until the acute phase of the political military conflict.

DEPUTIES44%

Information on the City Council Deputies?44%

Donetsk city council website does not have any full information on location, mailing address, telephone numbers, and emails of the council deputies. Also, there is no information on rights and duties of the city council deputies.

The council website has biographical data on the deputies (date of birth, educational background, work experience, family status, criminal record, political party affiliation). There are also photos of city council deputies. However, no declarations of property, income, expenditures and financial liabilities of the deputies have been publicized.

Donetsk city council website has information on the schedule for receiving citizens (days, hours, and place for appointments) by the council deputies. However, no declarations of property, income, expenditures and financial liabilities of the city council deputies are available for the public.

Conclusions:

As compared to 2013, the situation with informing local community has slightly changed. The council website published biographical details of the deputies and their photos. However, the facts that there are no contact details for direct communication with the deputies, and that declarations of property, income, expenditures and financial liabilities of the city council deputies are not open do not prove in the favour of the council reputation.

Structure and Work Organization of the Representative Body of Local Self-Government?42%

The regulations of work of Donetsk city council and provisions on work of permanent commissions are available for the public on the council website. The website also has up-to-date information on schedules of meetings of all permanent deputy commissions as well as information on the composition of permanent deputy commissions and the changes thereto.

The council website has information on powers and receiving schedule of the council secretary. At the same time, there are no his biographical data. Declaration on property, income, expenditures and financial liabilities of the secretary is not published on the council website.

The website contains up-to-date information on the composition of deputy factions and the changes thereto. The council website lacks the lists and the boundaries of majority-based constituencies the deputies were elected from.

The website has information on duties and functions of a city council unit in charge of organizational support of deputies’ activities (General department). Contact details on location, mailing address, telephone numbers, and an email of the unit is published on the official website.

Conclusions:

The main problem is that Donetsk city council official website lacks published lists and boundaries of one-mandate constituencies the deputies were elected from. It makes it more complicated to practically implement interaction between a deputy and local community members, and also compromises the majority-based component of elections.

City Council Plenary Sessions?40%

In a pre-conflict period, the decisions to convene the session of Donetsk city council were timely published on the council website and in official printed media (at least 10 days before the session). All draft resolutions were timely published on the council website (at least 20 days before the session).

At the same time, draft agendas of sessions were published on the council website at least a week before the plenary session. Information posted on the council website was not complete since the session agenda was provided in a generalized form.

Donetsk city council has a functioning electronic voting system. However, information on registration of deputies at plenary sessions was not published on the council website. Personal voting results on each item of the agenda were not published on the council website.

Conclusions:

Donetsk city council failed to efficiently use the electronic voting system. Voters do not have an opportunity to immediately receive information on deputies’ attendance at the council plenary sessions, and personal voting results as to specific resolutions. The publicizing of draft agendas of the council sessions is not satisfactory, either. It restricts participation of local community members in preparation and adoption of resolutions.

Regulatory Legal Acts and Other Documents by the City Council?61%

Donetsk city council website timely publishes all resolutions adopted at the city council plenary sessions (at least 10 working days after the session). However, the website does not publish minutes of meetings of permanent deputy commissions. The website does not have any deputy requests of the city council. This year, the city council has not publicized any plan for fulfilling voters’ mandate by the deputies. Also, Donetsk city council has not held a single session since June 2014.

Conclusions:

Publicizing resolutions of Donetsk city council adopted at plenary sessions is done on a due level and also in compliance with the standards of the acting law. At the same time, lack of practice to publicize minutes of permanent commissions meetings makes their work non-public.

Openness?

CITY MAYOR32%

Public Participation?32%

In a pre-conflict period, city mayor Oleksandr Lukyanchenko was conducting regular meetings with citizens in an allocated time and at a set address (at least 8 hours a month). After escalation of security problems in the city, the city mayor did not have any tangible opportunities to execute this duty. At the same time, on the level of Donetsk city mayor, there was no separate practice to conduct regular meetings with non-governmental organizations/trade unions/religious associations.

Donetsk city council provided for acceptable conditions to access the premises of the city council (where the city mayor conducted meetings with citizens) for disabled persons.

In his communication with citizens, the city mayor does not use any personal social networks accounts or profiles (Facebook a.o.).

The city council established functioning telephone lines for urgent addresses from citizens on different problems, including the lines to get through to the city mayor. To be more specific, there is a functioning telephone line 15-84 (for urgent addresses on housing and utilities issues) and a telephone line of the department for processing citizen requests. At the same time, since early November 2014, the telephone lines have been under control of illegal administrations declared by the DNR armed groups.

The official website of Donetsk city council and Donetsk city mayor offered to citizens an option to file their electronic address online, including the address to the city mayor[1]. However, the website does not contain any general procedures for citizen requests.

No public council has been created within Donetsk city mayor administration. Instead, there are separate specialized working groups (task forces). The city council structure includes a unit in charge of establishing cooperation with civil society organizations. The Public Relations Department has a number of functions referring to the cooperation with civil society institutions. As of early October, the Department stopped functioning in a full-fledged manner. At the same time, in 2014, the city mayor had not initiated any public hearings or consultations.

Conclusions:

In 2014, Donetsk still had a pending problem to establish a public council or other advisory consultancy body within the administration of the city mayor. Oleksandr Lukyanchenko and his subordinates have multiple times doubted the efficiency of such form of interaction with the public.

[1]http://www.mer.dn.ua/guest/guest.php?id_guest=1&vopros=1&sort=data&id_tema=&ofs=0&page=

EXECUTIVE BODIES29%

Public Participation?44%

Regulations of Donetsk city council executive committee do not stipulate any tools for citizens to attend executive committee meetings. In fact, it is hardly tangible to implement the opportunity. However, before the escalation of the conflict in the city there was free access to the city council premises (offices of departments and units). The only precondition for free access to the council premises was the need to arrange an admission pass which one can do in person upon a visit (with no need to be preliminary invited by the council officials).

The council website has detailed information on the procedures for public hearings such as the procedure to initiate and hold the hearings, as well as accounting for their results. Also, there is free access to detailed information on other tools of public participation (local initiative, general meeting of citizens).

Provisions on public hearings stipulate that information on time and place for public hearings shall be published in media at least five days before the day. The set terms are not justified since they fail to provide for timely informing of stakeholders. As the analysis of the council website shows, announcements on public hearings were often published within the period.

Donetsk city council executive bodies do not have any advisory consultancy bodies such as working groups or public councils.

Conclusions:

Donetsk city council does not have any procedures to provide for access of citizens to the meetings of executive committee. Provisions on public hearings need revision since the procedures on informing citizens on announcing and holding public hearings are not proper enough.

Access to Public Information?23%

The official website of Donetsk city council has a separate section ‘On Access to Public Information’ which contains all necessary details such as the procedure for filing an information request.

Donetsk city council website does not have a functioning system for keeping record of public information. There are no request forms for public information which can be obtained in different ways and from different subjects. The procedure for disputing resolutions (acts or inactivity) of information administrators is not available for the public.

Donetsk city council website is not user-friendly enough, especially for inexperienced users. Search engines of the website are able to find necessary materials but the status of their systematization and grouping is not satisfactory. The processing of the website materials is complicated and lengthy. The website is not convenient enough for visually impaired persons. To be more specific, there are some problems with scaling the fonts, there is no sound accompaniment of user actions, and a keyboard access.

According to the set procedure, an information request can be submitted by all possible means such as by mail, by an email, via telephone or in person. However, the website does not have any special online form to submit an information request. At the same time, security situation in the city de facto made it impossible to submit any information requests.

The city council allocated special room (facilities) for work with documents. At the same time, the actual situation in the city makes it impossible for citizens to use these access mechanisms to public information.

The council determined the amount of spending for copying and printing of a response to the request over 10 A4 pages long. The sum does not exceed 0.1 % of the minimum wage. At the same time, executive bodies take extra fee for copying a document of any format if it contains restricted access information.

Conclusions:

Activities of executive bodies of Donetsk city council as to providing responses to information requests are literally blocked. At the same time, in a pre-conflict period the council website did not have a system for keeping record of public information. It also did not host the procedures for disputing acts and decisions of public information administrator. A previous resolution of local officials to establish an extra fee for copying a document containing restricted access information seems unjustified.

Administrative Services?20%

The city of Donetsk has an established Centre for Rendering Administrative Services which was formally opened in April 2014. At the same time, security situation in the city and restrictions of work of public and municipal institutions make it impossible to properly render administrative services to the public and monitor the operations of the centre.

DEPUTIES33%

Public Participation?33%

Citizens cannot freely and easily (without prior registration) attend Donetsk city council plenary sessions. In a pre-conflict period, Donetsk used to have a practice of submitting an application from a person but no formal procedures stipulated the details. The city does not have any procedure to allow citizens to freely speak out at the city council plenary sessions.

The council website does not have information on the procedure regulating access of citizens to meetings of deputy commissions. Citizens cannot freely attend the meetings of any deputy commission without prior registration. The same as in the case with access to plenary sessions, in a pre-conflict period, they used to submit a request for the speech to a chairperson. However, the practice is not regulated by any formal procedures.

With account for security situation in the city, deputies were hardly able to meet the voters. The procedure of holding public hearings, local initiative and general meeting of citizens is regulated in the Statute of Local Community and some provisions of the council. However, the procedure to establish advisory consultancy bodies and rules for their functioning is not regulated in the Statute of Local Community or in any individual provision of the council.

Over the year, Donetsk city council deputies have not initiated any public hearings to discuss relevant local problems.

Conclusions:

We have recorded quite low activity levels of Donetsk city council deputies to initiate public hearings on relevant local community problems. A major problem is lack of regulations to allow access of citizens to the council plenary sessions, meetings of permanent commissions and obtaining a right to speak out to the deputy corps.

Accountability?

CITY MAYOR47%

Financial Resources of Municipality?100%

 

The official website of Donetsk city council and Donetsk city mayor has an annual report on budget execution adopted by the council which contains detailed information on the implementation course of the main financial document of the city.

Conclusions:

The report on budget execution of the city of Donetsk for 2013 adopted by the city council resolution is available in the ‘Documents’ section on the official website. The published report also includes the respective appendices. However, the website does not provide for a simplified version of the report which would be more understandable for a broader public. A positive practice is to publish quarterly updates on city budget execution but under emergency conditions the practice failed to be implemented to its fullest.

Report on the City Mayor’s Performance?42%

In 2014, Donetsk city mayor Oleksandr Lukyanchenko did not inform the community on the implementation of programmes of social, economic and cultural development (twice a year or more frequently). Instead, on February, 28, 2014, Donetsk city mayor reported to the city council on the implementation of regulatory policy by the council executive bodies. On April, 18, 2014, Donetsk city mayor reported to the council on the work of executive bodies.

The city mayor complied with the legal requirements to report to local community which he did on February, 20, 2014.

The Statute of Local Community does not contain any detailed reporting procedures for the city mayor to local community. Article 6.3. of the City Statute repeats the provisions of the acting Law of Ukraine ‘On Local Self-Governance’.

Conclusions:

The developments in the city made it impossible for Donetsk city mayor Oleksandr Lukyanchenko to comply with the Law of Ukraine ‘On Local Self-Governance’ as to reporting and informing local community.

EXECUTIVE BODIES7%

Reporting on Performance of the Council Executive Bodies?0%

Taking into account the actual situation in the city, Donetsk city council executive bodies failed to comply with legal requirements to report on their performance.

Financial resources of Municipality?20%

The official website of Donetsk city council published a report only for budget implementation in the first quarter of the year 2014. No other mechanisms to provide for budget transparency have been used.

Regulatory Policy?0%

In 2014, Donetsk city council failed to publicize a report on efficiency of regulatory acts.

DEPUTIES0%

Reporting on Performance Results?0%

Reports of permanent commissions to the city council are not published on the website. The reporting procedure of deputies to the local community is not regulated in detail in the Statute of Donetsk City or the Regulations of Donetsk City Council. The council website does not have any up-to-date reports on the work of deputies and implementation of voters’ mandate.

Conclusions:

Efficiency of reporting of permanent commissions and deputies is extremely low. There are no respective documents on the council website to control the thoroughness and the content of deputies’ reporting to the voters. There is no opportunity to compare performance efficiency of different deputies or define the status of fulfilling their election programmes.

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