Rating of Odesa 2014:

50.6%

Publicity Index

48.3%

City Mayor publicity

63.3%

Executive bodies publicity

39.8%

Publicity of council deputies

Summary:

Total publicity level of Odesa city council is 51 % which rates city authorities as nonpublic in their activities. The general publicity level has only improved by 1% over a year. The lowest publicity level is with the deputies of Odesa city council. At the same time, publicity levels of the City Mayor and executive bodies are slightly higher, even though their work reveals some common drawbacks.

In particular, Odesa City Mayor only allocated several hours for personal meetings with citizens. Apart from that, the procedure to get an appointment with the City Mayor is artificially overcomplicated. As a result, most requests are delegated to the deputy mayors and heads of departments. However, even those citizens who manage to get a personal appointment have to wait for some two months. In other words, it is hardly feasible for any citizen to get a personal appointment with the City Mayor.

As compared to last year measurement results, the City Mayor publicity level has slightly increased due to publication of his declaration on property, income and financial liabilities, as well as because of publicizing distribution of duties among the city head and the deputy mayors. They also publicized declarations of property and income of deputy city mayors. At the same time, unlike his predecessor, the new City Mayor does not personally communicate with the citizens even though he has his Facebook profile. Upon the whole, Odesa City Mayor shows low publicity level in his performance. The index is only 48%.

The accountability level of the City Mayor and the deputies has remained low enough. Reporting procedures to the citizens are not regulated. The Statute of the city only contains general provisions thereon. There is no reporting practice or presenting budget data for executive bodies to be taken to account before the community. There has slightly increased the number of deputies who had made their reports public. However, there is no information on other three quarters of deputies reporting to the city council. The level of interaction with the public of the City Mayor, executive bodies and the deputies is low enough. In particular, the City Mayor only initiated public hearings once, executive bodies only initiate the hearings if the law demands. City council deputies have never used this opportunity yet. The municipality does not have any public councils, while working groups are not able to independently influence any decision making.

At the same time, in the current year they introduced the practice of indicating publication dates for the orders of the City Mayor, resolutions of executive committee, and the decisions of the city council. It helped slightly increase publicity level of the city head, executive bodies and the city council in terms of publicizing strategic and regulatory documents.

Human resources policy has remained vague enough. For instance, minutes of the competition commission for vacancies appointments are not publicized. They are not possible to obtain through submitting information request, either. Nevertheless, Odesa city council executive bodies show satisfactory publicity level. This year results revealed 63% of publicity. As compared to the previous year 61 %, we can see some increase. However, there is still a negative situation with public access to the sittings of executive committee since it is impossible to be present there without an official invitation. There is also no general information about the results of public hearings that were initiated.

City council deputies still work on the low publicity level. It is mostly due to the fact that average citizens do not have any chance to attend plenary sessions; there are no schedules for meetings of permanent deputy commissions (or their announcements). There is no public access to the data presenting deputies’ registration at the sittings as well as personal voting results on each of the question. The minutes of meetings of permanent deputy commissions are not publicized. However, it must be noted that this year there has increased the number of Odesa city council deputies who posted information about themselves on the city council official website. Despite that, the total publicity level of deputies is still very low and reaches only 40 %. There is still slight improvement as compared to the previous year as last year publicity level was only 38 %.

Transparency?

CITY MAYOR72%

Information on the On City Mayor and His Activities?55%

The official website of Odesa city council does not contain complete information on the city mayor. One can find there only the mayor’s photograph, biography, work experience, educational background and declaration of property, income, expenditures and financial liabilities of both the city mayor and his family members for 2013. There is also information on his powers and functions. We failed to find the city mayor’s declaration in the Odesskiy Vestnik, Odessa city council’s official printed publication. Information on his family status, criminal records or party affiliation is not available, either.

The council webpage and the notice board offer up-to-date information on the schedule for receiving citizens by the city mayor and the procedure of applying for an appointment. However, information on the city mayor’s location, mailing address and office telephone numbers is missing. There is only information on “the city mayor’s hotline”.

Within Odesa city council’s structure, there is a separate unit responsible for informing the public about the city mayor’s activities. It is the Department for Information and Public Relations.

Information on the city mayor’s activities is not publicized on a regular basis: one news story per two-three days. The information posted is usually related to the city mayor’s participation in city-level events. The city mayor does not communicate with the mass media often enough, approximately once a month only. As a rule, he gives briefings and makes statements / comments to the mass media after city council plenary sessions or executive committee meetings, as well as regarding city events and their results. At the same time, Odesa city mayor gives preference to specific media when making statements / comments beyond the aforementioned events.

Compared to last year’s assessment, one can observe only a slight increase in the city mayor’s publicity in this area. Specifically, the city mayor’s declaration of property, income, expenditures and financial liabilities has been published, as well as information on the city mayor’s powers and functions. The current city mayor is slightly more active in communicating with the press.

Recommendations: a) post the following details on the city mayor’s page: location, mailing address, office telephone numbers; b) actively cover the city mayor’s activities on the official website of Odesa city council, as well as organize open meetings with the mass media more often; c) add information on the city mayor’s family status, criminal records and party affiliation to his biographical data.

Information On the City Mayor Units and HR Policy?68%

Most information on the city mayor units and HR policy is available on the official website of Odesa city council.

Specifically, the website contains consolidated contact information, including telephone numbers of municipal officials and city council bodies.

At the same time, there is no information at all on the city mayor’s assistants and advisors (full-time, executive support service and outside), including information on their areas of responsibility.

Regarding HR policy, all vacancy announcements for management positions (heads of bureaus, offices and departments within the city council) are made public in a timely manner both on the council webpage and in the Odesskiy Vestnik newspaper, but the list of documents required to participate in competitions to fill vacancies can be found only in the city council’s newspaper.

Minutes of competition commissions’ meetings that contain results of competitions to fill vacancies and indicate the number of candidates and composition of the competition commission are not published on the council website. They are not available upon request, either; only extracts from minutes are provided.

At the same time, the city mayor’s resolutions on the appointment of municipal officials / filling of vacant posts are freely available on the official website in the “City Mayor’s Resolutions” section.

Compared to last year’s measurement, there has been no change in the information published on the city mayor units or HR policy.

Recommendations: a) publicize information on the city mayor’s advisors (full-time, executive support service and outside) on the official website of Odesa city council; b) publish information about documents required to participate in competitions to fill management vacancies (heads of bureaus, offices and departments) on the council webpage; c) provide public access to minutes of competition commissions’ meetings that contain results of competitions to fill vacancies and indicate the number of candidates and composition of competition commissions.

Basic Strategic (Conceptual) Documents of Municipality?72%

All basic policy and regulatory documents are available on the council webpage in full scope, with all the existing amendments, for example the Strategy of Economic and Social Development of the City of Odesa until 2022, the short-term Programmeme for Social and Economic Development of the City (for 1 year), the resolution on city budget approval and on relevant amendments to the city budget. However, mid-term programmemes for social and economic development of the city are not published on the official website because the city of Odesa does not have any.

At the same time, despite all amendments to the budget for the current year being published, the consolidated budget with all the latest amendments is not available on the website.

The city’s master plan has not been adopted yet; the council webpage offers the draft master plan (its descriptive and graphic parts).

Odesa city council holds a certificate confirming compliance with the requirements of the ISO 9001:2001 standard (as a result of an external audit), but this certificate is not valid now because the process of implementing a quality management system in Odesa city council was terminated.

There has been no change in this area compared to last year’s measurement.

Recommendations: a) adopt and publicize a mid-term programme (5 years) for social and economic development of the city; resume the implementation of a quality management system (ISO).

Regulatory Documents of Municipality?100%

The activities of Odesa city mayor are fully in line with the standards of the regulatory documents criterion.

The current Local Community Statute is made public on the official website of Odesa city council.

The city mayor’s resolutions are also freely available on the official website of the city council. The site structure allows searching for documents by their number, adoption date or title. Moreover, the city council has fulfilled one of the requirements of the Law of Ukraine “On Access to Public Information”: responsible persons have been appointed in all city council units; their names are published on the council webpage.

The requirement of the Law of Ukraine “On Access to Public Information” to indicate the date of publishing documents on the website is also complied with.

Compared to last year’s assessment of this criterion, Odesa city council has implemented the practice of indicating the date of publishing the city mayor’s resolutions on the website and thus achieved full compliance with the standard.

EXECUTIVE BODIES80%

Information on Executive Bodies and Their Heads?77%

The website does not contain full information on the city council executive bodies and their heads. There is information on the location, telephone numbers, email addresses and office hours of the city council executive bodies. The council website also offers information on the structure and personnel composition of executive bodies (departments and offices), companies and institutions within the administration of the city council. There is information about companies, institutions and organizations (heads, contact details, areas of activity) within the administration of executive bodies, as well as information about institutions and establishments in the social sphere (educational, medical and cultural establishments, social services, etc.) within the administration of executive bodies.

At the same time, the council webpage lacks comprehensive information on all heads of executive bodies. There are only such details as their full names and office telephone numbers; email addresses of offices and departments, but no emails of their heads. Information on receiving hours and the application procedure for all heads of executive bodies can be found on the website.

The website lacks full information on deputy mayors. There are biographical data and photos of only two out of five deputy mayors. There is not a single email address indicated. All deputy mayors’ declarations of income are published on the council webpage, but are not available in printed form in the official newspaper of the council.

Slight changes can be observed in comparison with last year’s assessment. Specifically, information on the procedure of applying for an appointment with deputy mayors and heads of departments / offices is now available on the website, as well as deputy mayors’ declarations of property, income and financial liabilities.

Recommendations: a) post email addresses of deputy mayors; b) publish biographical data and photos of all deputy mayors; c) post email addresses of department / office heads.

Information on the City Council Executive Committee?87%

Almost all information on the city council executive committee is freely available on the city council website. The council webpage contains information on the personnel composition of the executive committee and its powers. Information on the place and time of executive committee meetings is published on the council webpage in a timely manner. However, biographical data and photos of only two executive committee members can be found on the website.

Compared to last year’s assessment, no considerable changes have occurred.

Recommendations: a) publicize full biographical data and photos of all executive committee members; b) publish the email address of the chief administrator.

Resolutions and Documentation of Executive Bodies?84%

Draft resolutions of executive committee and agendas of executive committee meetings are published on the council webpage in due time, in line with the requirements of the Law of Ukraine “On Access to Public Information”. Resolutions of the executive committee are also made public on the official website of the council in full scope and within specified time limits. They are published in the council’s newspaper as well, but in a selective manner.

Regarding regulatory policy, the council webpage contains an action plan for preparing draft regulatory acts, including all the necessary information. Announcements on the fact of publishing draft regulatory acts are also published, but they do not contain contact details of the developer. All draft regulatory acts with relevant analysis of regulatory impact are made public in good time. However, resolutions on the regulatory act entering into force and its content cannot be found in a single issue of the city council’s newspaper.

The annual procurement plan and its amendments are published on the website.

The official website of the city council offers information on services rendered by municipal companies and their cost.

With regard to general characteristics of the website, it should be noted that information is posted on the site in a non-user-friendly format. An ordinary citizen visiting the website for the first time will find it difficult to locate the information s/he needs. The website’s information search system makes it almost impossible to find required information. The system of searching for executive committee documents that allows searching for documents by their number, date or title works well only in case of search by the document’s number. Searching for documents by their title does not function correctly.

Public access has been improved as to several criteria for assessing the publication of resolutions and documentation of Odesa city council over the recent year. For example, resolutions are posted on the council webpage with the date of publication indicated; the publication of information on tariffs and privileges has been improved; amendments to the annual procurement plan are now available.

Recommendations: a) publish resolutions of the executive committee in full scope in the print media of the council; b) include information on developers in draft regulatory acts; c) optimize the website’s search system to provide for the easiest and quickest search of required information; d) optimize the publication of information on the city council website.

Municipal Property and Land of Municipality?36%

The council webpage offers information on land auctions only for 2013. Relevant resolutions contain only partial information. Specifically, there is no information on the starting price of each land plot and the person authorized to conclude the contract. Information on the results of land auctions is not published.

The process of developing the land cadaster is underway; the urban cadaster service has been created.

There has been no change in this area compared to last year’s assessment.

Recommendations: a) publicize information on land auctions in a timely and comprehensive manner; b) publish information on the results of land auctions both on the official website and in the print medium of the city council; c) develop and enforce an urban cadaster.

DEPUTIES57%

Information on the City Council Deputies?33%

Information on Odesa city council deputies is posted only partially. For example, there is no information at all about 57 deputies; only 50 deputies informed about their location; mailing addresses are available only for 49 deputies, telephone numbers – for 48 deputies, official website addresses – only for 10 deputies, email addresses – only for 14 deputies.

The council webpage contains biographical data of only 52 deputies, while photos are available only for 51.

Only the city council secretary’s declaration of property is published. Information on the rights and duties of council deputies is missing.

Information on the schedule of receiving citizens by city council deputies is available only for 52 of them on their personal webpages.

At the same time, compared to last year, the situation with posting information on city council deputies is slightly better now. Last year there was information only on 23 deputies. This year more deputies have provided basic data to be published on the city council website. According to last year’s assessment, declarations of council deputies were not available at all.

Recommendations: a) publish comprehensive information on the location, mailing addresses, telephone numbers, official website addresses and emails of council deputies on the council website; b) post biographical data (date of birth, educational background, work experience, family status, criminal records, party affiliation) and photos of deputies on the website; c) publish information on the rights and duties of deputies on the website; d) publicize deputies’ declarations of property, income and expenditures; e) post information on the place and schedule of receiving citizens by city council deputies on the council webpage.

Structure and Work Organization of the Representative Body of Local Self-Government?71%

Rules and procedures of the city council and provisions on the work of permanent commissions are made public on the council webpage. The latter offers information on the powers, receiving hours and biographical data of the council secretary. The council secretary’s declaration of property, income, expenditures and financial liabilities (with relevant information about family members) is also published on the council website.

The website contains information on the composition of deputy factions and any changes thereof, as well as information on the composition of permanent deputy commissions and any changes thereof.

Information on the duties and functions of the council secretariat is available on the website, as well as information on its location, mailing address, telephone numbers and email address.

However, the council website lacks information on meeting schedules of permanent deputy commissions. Information on the list and boundaries of constituencies where city council deputies were elected is available only for several deputies.

Compared to last year’s assessment, slight changes can be observed. Specifically, the council secretary’s biographical data and declaration of property, income and financial liabilities have been published.

Recommendations: a) post announcements of meetings of permanent deputy commissions on the website of Odesa city council; b) publish comprehensive information on the list and boundaries of constituencies the city council deputies were elected from on the council webpage.

City Council Plenary Sessions?57%

Most information on city council plenary sessions is freely available on the council website. Resolutions on convening a council session are duly published both on the council webpage and in the official print medium – the Odesskiy Vestnik newspaper. Draft agendas and most draft resolutions of the council are also posted on the city council website in good time.

The city council uses an electronic voting system, and the council website offers regular online broadcasting of city council plenary sessions.

At the same time, information on the registration of deputies at plenary sessions and personal voting results for each agenda item are not shown on the council website. To get access to such information, one needs to submit a corresponding information request to the city council. The website also lacks audio and video records of city council plenary sessions. Besides, despite draft agendas and most draft resolutions of the council being posted on the city council website in advance (within the time limits established by law), it is common practice for deputies to submit draft resolutions that were not published in advance directly during plenary sessions. Such practice is used for land issues or for alternative draft resolutions that are usually adopted upon consideration by the city council.

There has been no change in this area compared to last year’s assessment.

Recommendations: a) implement the practice of publicizing information on the registration of deputies at plenary sessions and personal voting results for each agenda item on the council webpage; b) implement the practice of publishing audio and video records of city council plenary sessions on the website; c) reject the practice when deputies submit draft resolutions that were not published on the official website of the council in advance, within the time limits established by law, directly during plenary sessions.

Regulatory Legal Acts and Other Documents by the City Council?61%

Not all regulatory and legal documents of the council are freely available on its official website. All resolutions adopted at city council plenary sessions are published on the council webpage in due time. The resolution regulating deputy funds for fulfilling their powers and procedure for using them is also available. However, minutes of meetings of deputy commissions are not made public; neither are deputy requests. Information on the implementation of voters’ mandate by city council deputies is also missing.

Compared to last year, dates of publishing city council resolutions are now indicated on the website; in most cases resolutions adopted by the city council are published within specified time limits.

Recommendations: a) publicize minutes of meetings of permanent deputy commissions on the official website of Odesa city council; b) post deputy requests on the website; c) publish information on the implementation of voters’ mandate by city council deputies on the council webpage.

Openness?

CITY MAYOR41%

Public Participation?41%

The city council does not provide for appropriate public participation in the activities of Odesa city mayor.

The city mayor receives citizens during fixed hours and at a fixed location, but allocates only 2 hours per month for this purpose.

Another negative factor is that the procedure of applying for an appointment with the city mayor has artificially been made complex for ordinary citizens. Specifically, to have an appointment with the city mayor, citizens have to submit an application first. The latter is considered during a month, and only then can the citizen be included in the waiting line. But even having followed such a procedure, most citizens do not get to have a personal appointment with the city mayor as their requests are delegated to assistants or structural units of the city council. Waiting time for an appointment with the city mayor may exceed two months. Besides, there are no conditions in place to provide the disabled persons with free access to the city council building.

The city mayor does not have separate meetings with civil society organizations. However, within the city council’s structure there is a separate unit responsible for interaction with civil society organizations (Internal Policy Department).

At the same time, the city mayor uses (even though not actively enough) modern information and communications technologies. For example, the mayor has his personal Facebook page. The city council has an operating “hot line” for citizen requests, including requests to the city mayor. Citizens can find information on the procedure for submitting requests to the city mayor on the official website.

Unfortunately, the city mayor does not often consult with the public. He has initiated public discussions only once. There are no public councils under the auspices of the city mayor, and the existing task forces (working groups) cannot be deemed independent and capable of having a say in the decision-making process.

Compared to last year’s assessment, there is a slightly negative trend (and thus a lower score) in the use of ICT by the city mayor: his predecessor sometimes personally communicated with citizens via his Facebook page, while there’s no evidence that the current city mayor personally manages his page in the social network.

Recommendations: a) the city mayor should increase the time he allocates for receiving citizens from two to eight hours per month; b) simplify the procedure of getting an appointment with the city mayor: receive all categories of citizens; stop delegating this duty to assistants; c) reduce the waiting time for an appointment with the city mayor at least down to 30 days; d) create conditions to provide the disabled with access to the location where the city mayor receives citizens; e) be more active in initiating public discussions and consultations with the public on high-profile local problems; f) facilitate more active public participation in problem-solving at city level through setting up a public council; g) city mayor shall personally communicate with citizens via his Facebook page.

EXECUTIVE BODIES67%

Public Participation?60%

Public participation in the work of the executive committee is very limited.

Citizens cannot attend executive committee meetings unless they are invited. There is access control in the main building of the city council, thus, it is quite difficult for ordinary citizens to access departments and offices located there. At the same time, there is free access to those departments and offices that are located elsewhere.

Information on the procedure of public participation in the work of city council executive bodies through the mechanism of public hearings is available in the City Statute published on the website of Odesa city council. The Statute also contains information on other public participation mechanisms (local initiative, general meeting).

Comprehensive information on public hearings held is not posted on the council webpage. The latter offers only informative messages and notifications; minutes are not published.

Citizens cannot participate in decision-making through the mechanism of public councils. Such councils do not exist under the auspices of executive bodies. There are only specialized working groups (task forces) and boards.

Over the recent year, there has been change in this area only with regard to the publication of announcements of public hearings: according to last year’s assessment, often such announcements were not posted in a timely manner.

Recommendations: a) provide citizens with free access to executive committee meetings; b) ensure free access to all city council facilities and rooms (departments and offices); c) publicize minutes of the public hearings held; d) ensure public participation in problem-solving at city level through setting up public councils under the auspices of the executive bodies of Odesa city council.

Access to Public Information?65%

The executive bodies of Odesa city council fulfill most requirements of the Law of Ukraine “On Access to Public Information”. Specifically, the official website of the council has a separate section “On Access to Public Information” containing information on the procedure for preparing and submitting an information request. The website also contains request forms to receive public information by various means and from different entities. An information request can be submitted by all possible means (telephone, fax, post, email or in person). However, the website does not feature an online form for submitting an information request. Executive bodies provide replies to requests within the time limits established by law, regardless of how the request was submitted. The council has fixed a fee for copying and printing request responses. However, places (rooms) for processing public information are not properly equipped.

The website navigation system leaves much to be desired as currently it is complex and time-consuming; the interface is also complicated and badly-organized. The council website is not user-friendly for people with special needs. In particular, it is not convenient for visually impaired persons as there is no option to regulate sharpness, font size, accompanying sound for user actions or keyboard access, etc.

There has been no change in this area compared to last year’s assessment.

Recommendations: a) introduce an online form for submitting an information request; b) always provide complete and substantiated replies to information requests; c) properly equip places for processing requested information; d) optimize the website navigation system: make it more convenient, better organize the interface and make it more clear; e) make it possible for people with special needs, in particular visually impaired persons, to use the website.

Administrative Services?62%

City council executive bodies are not active enough in getting closer to the standards of providing administrative services.

The city established the Center for Rendering Administrative Services (CRAS). The CRAS does not have its own website, but there is a separate page on the city council website. The CRAS page does not contain information on public transportation connections, access roads and parking places. There is only information on access to the facilities where requesters are received.
The Center receives citizens at least 5 days per week, 7 hours per day without lunch breaks; documents can be submitted and transferred even after 16:00. The CRAS boasts an electronic queue management system.

 

Reference and information materials about administrative services are available in the CRAS building for free. It is also possible to receive information about services via means of telecommunication (telephone, email, other means of communication). The CRAS information stands contain information cards describing the procedure for applying for each specific administrative service. The CRAS building houses information stands with samples of relevant documents and sufficient information to be able to receive an administrative service without any help. There are also application forms (samples) for administrative services, as well as boxes for feedback and proposals by requesters as to the quality of rendering administrative services.

Over the recent year, some changes have taken place in the area of rendering administrative services. Specifically, the corresponding page of the city council website now contains a list of local administrative services and relevant information cards. An electronic queue management system has been implemented, but one can register there only upon submitting a verbal request.

Recommendations: a) create the CRAS website; b) publicize information on public transportation connections, access roads and parking places; c) post information on the free of charge Register of Administrative Services that is available at the Governmental portal and on the round-the-clock telephone reference service; d) receive citizens six days per week; e) provide for online registration in the electronic queue management system, without additional verbal request.

DEPUTIES32%

Public Participation?32%

Public participation in the activities of the city council is very limited. Basically, the only mechanism thereof is visiting deputies’ receiving offices as most deputies do receive citizens.

Citizens do not have free and smooth access to city council plenary sessions unless they have been invited directly by the council. There’s even no procedure for attending city council plenary sessions. The city council facilities are not accessible for the disabled.

Moreover, citizens basically cannot speak out during council plenary sessions as being permitted to do so is a very complicated procedure. The procedure regulating citizens’ access to deputy commissions meetings is also missing.

In practice, citizens are not empowered to participate in the activities of the city council through the mechanism of public hearings and general meetings, even though all these mechanisms are detailed and published on the council website in the City Statute. Deputies of the current convocation of the council have not initiated a single public hearing yet.

The city council initiates the creation of working groups, committees, etc. that sometimes involve representatives of the public. However, such groups are not fully independent and unbiased; thus, they do not have a real say in the city council’s decision-making process.

There is no uniform provision of the council on the activities of such advisory and consultative bodies. There are only few separate provisions.

There has been no change in this area over the recent year.

Recommendations: a) provide citizens with free and smooth access (without prior registration) to city council plenary sessions; b) create conditions to provide the disabled with access to the city council facilities where plenary sessions of Odesa city council take place; c) establish and publicize a clear-cut procedure that would enable citizens to freely speak out during council plenary sessions; d) publicize information on the procedure regulating citizens’ access to deputy commissions meetings; e) deputies should receive their voters personally; f) set out the procedure for establishing an operating advisory bodies of Odesa city council in the Local Community Statute or in a separate provision; g) deputies of Odesa city council should encourage public participation in solving pressing problems of the city by means of initiating public discussions, hearings, etc.

Accountability?

CITY MAYOR15%

Financial Resources of Municipality?100%

The council webpage contains the approved annual report on budget execution with comprehensive information on the status of executing the city’s core financial document.

Report on the City Mayor’s Performance?6%

The level of the city mayor’s reporting is not in line with the standards of the assessment by many criteria.

The city mayor did not report to the city council on the implementation of state regulatory policy for 2013. Therefore, the relevant report has not been published either on the official website, or in the city council’s newspaper.

The procedure for the city mayor’s reporting to the local community is only partially regulated by the Local Community Statute. This document fixes only the frequency of the city mayor’s reporting to the local community.

At the same time, it is difficult to give a balanced assessment of the city mayor’s reporting to the local community at this stage. The former city mayor resigned at the end of his third year in office. The current city mayor occupied this post only in late May 2014.

However, the city mayor has not reported on the implementation of programmes for social, economic and cultural development of the city, as well as local specific-purpose programmemes.

There has been no change in the level of the city mayor’s reporting in comparison with last year.

Recommendations: a) the city mayor should inform the local population about the implementation of the programme for social, economic and cultural development of the city and special-purpose programmes; b) report to the city council on the implementation of state regulatory policy for 2013 and publish relevant reports both on the official website and in the city council’s newspaper; c) report on the fulfillment of his powers to the local community; d) set out a detailed procedure for the city mayor’s reporting to the local community.

EXECUTIVE BODIES49%

Reporting on Performance of the Council Executive Bodies?40%

Executive bodies do not directly report to the local community, that is why there is no information on such reporting. The council website contains reports of only 36 out of 43 executive bodies.

Final reports on the implementation of programmes for social, economic and cultural development of the city and local special-purpose programmes are published on the council website in full scope. Interim reports on the status of implementing programmes in the current year are not publicized, only reports on the results of implemented programmes are available.

Reports on the process and results of municipal property alienation are published in the Odesskiy Vestnik newspaper.

Reports on public information requests processing are published on the council website in the form of summaries.

There has been no change in this area over the recent year.

Recommendations: a) implement the practice of regular public reporting of executive bodies to the local community; b) publicize reports of all executive bodies on the council website; c) provide comprehensive information about requests in reports on public information requests processing; d) implement the practice of adopting and publishing interim reports on the status of implementing special-purpose programmes.

Financial resources of Municipality?50%

Most information on financial resources is freely available on the council website. For example, the latter contains information on the structure and scope of local budget spending. Quarterly reports on local budget execution are also published.

Reports on the process and results of municipal property alienation are also made public, but only in the council’s newspaper. They are not available on the website.

At the same time, there is no detailed information on financial resources of Odesa city council (structure and scope of local budget spending, procedure and mechanisms of using local budget funds) spent for the activities of executive bodies.

Information on local budget execution for 2013 has not been publicly presented, either.

Compared to last year, there has been no change in this area.

Recommendations: a) publish comprehensive information on financial resources spent for the municipality’s activities and particularly for executive bodies; b) implement the practice of publicly presenting information on local budget execution on an annual basis.

Regulatory Policy?100%

Reporting of executive bodies of Odesa city council on monitoring effectiveness of regulatory acts is appropriate. Relevant reports are publicized in full scope.

DEPUTIES17%

Reporting on Performance Results?17%

Deputies of Odesa city council basically do not meet the reporting criterion. Specifically, the reporting procedure of deputies to voters is not regulated. The Local Community Statute sets out only reporting time periods, while the reporting schedule is not available. As a result, out of 120 deputies of Odesa city council, there is information on the reporting of only 31 deputies, but not all of them have reported on the results of voters’ mandate implementation. Most publicized reports do not comply with legislative requirements in terms of content. The council website does not contain information on the use of deputy funds by each individual deputy. Permanent deputy commissions do not report to the council either.

Only some minor changes can be observed in this area, in particular the number of deputies that have informed about their performance for the previous year. Specifically, the council website had only 23 written reports on the work of deputies in 2012, while currently one can find 31 reports on the work of deputies in 2013.

Recommendations: a) permanent deputy commissions should regularly report to the council on their performance; b) publish reports on the work of permanent deputy commissions on the council webpage; c) regulate the procedure for city council deputies’ reporting; d) post the schedule of deputies’ reporting on the website of Odesa city council; e) publish reports of all deputies on the website; f) all deputies should inform the city council about reporting results; g) publicize information on the amount of money allocated from the deputy funds for citizen needs, separately for each deputy.

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